Privacy notice – Oscar Kilo World
Here at Oscar Kilo World (OK) we take our data protection obligations seriously. We are committed to protecting your information and do so in line with the UK Data Protection Act 2018, the General Data Protection Regulation (GDPR) and Information Commissioner’s Office (ICO) best practice.
The following notice outlines why we collect your information and how we process it to deliver the best possible service and user experience. By using this website, you are deemed to accept the terms of this notice. If you do not agree with this notice, we would ask you not use this website.
The information you provide will be held by the College of Policing in accordance with UK Data Protection Legislation. The College of Policing is registered with the Information Commissioners Office as a data controller.
Personal information we may collect
You are not required to provide any personal information in order to obtain general access to the main Oscar Kilo World website. However, in order to access certain services and features of this site, we may require you to provide personal information such as your name, e-mail address and organisation.
The legal age for online services to children is 13, however we do not knowingly collect information from children under the age of 16 on this site.
What we may use your information for
Your profile information and your usage of the Oscar Kilo World website may be pseudonymised and the insights from the data may be shared with the College of Policing to identify usage trends and to provide each organisation with their own usage data.
Registered user numbers and profile information such as user geographic location may be gathered. The purpose of this is to assist targeted promotion of Oscar Kilo World services and resources to police forces and organisations.
We may also use your information for customer support, to respond to your enquiries and to bring you news and up to date information about the services we provide and opportunities available to you.
Lawful basis for processing your information
A number of lawful bases under data protection legislation applies to the processing we undertake. This is designed to be an informative but not exhaustive list of the legal reason for processing your information.
Contact form – Oscar Kilo World website: Personal data is initially processed under the lawful basis of legitimate interests. The lawful basis may subsequently change depending on the nature of the query.
Account registration: Personal data is processed under the lawful basis of public task.
You can also find out more about how we process and protect personal data more generally on the College of Policing website.
Disclosure of personal information
Please note that we will not share your personal information with any third parties for direct marketing purposes.
We reserve the right to disclose user information when required to do so by law or when we have reason to believe that the disclosure of such information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) our rights or property, other users or anyone else that could be harmed by such activities.
We may from time to time use sub-processors to enable us to provide you with the best possible service. Due diligence is conducted on all third-party suppliers to ensure that they meet our requirements and can demonstrate good data protection and information security practices.
Data retention
Your profile data is stored in a pseudonymised form for as long as necessary, unless you choose to delete your account, or your account is removed by an Oscar Kilo World administrator. Inactive accounts are periodically reviewed and deleted every 2 years. Once an account is deleted, all associated data will be removed from the CMS. Consideration will be given to themes and what baseline data is required to be held for use in future surveys/analysis. The purpose of the collection of data is to look at trends, therefore, the collection and retention will be reviewed to ensure it remains relevant with the consideration for any historic value. Digital continuity will be considered.
Any pseudonymised data provided to police forces or organisations is subject to their own retention policies.
How to change your privacy preferences
You can change your preferences by contacting us via email at contact@oscarkilo.org.uk
Your rights
Under data protection legislation you have a number of rights in relation to your personal data. If you wish to exercise your rights in relation to your personal data within the Oscar Kilo World platform, please contact us via contact@oscarkilo.org.uk
If you are unhappy with the processing of your data or if you remain dissatisfied with the service provided you have the right to complain to the Information Commissioner’s Office (ICO).
Links to other sites
This site may contain links to third party sites. These sites are beyond our control and are governed by the privacy policies of those sites, which may differ significantly from our own. We accept no responsibility for the content and processing by such sites and would advise you proceed with caution.
Aggregate information
We may collect general, statistical, non-personal information about the use of our site. We collect this information via technologies such as ‘cookies’ and ‘IP addresses.’ We may use this data to understand how our site is performing and enhance visitor experience. You will not be identified from this data.
Please see our cookie policy.
Changes to these terms
We reserve the right to change the terms of this Policy at any time and will not specifically notify you of amendments. We therefore recommend that you periodically check the Policy for any changes.
Disclaimer
We take all necessary steps to protect your personal data. Your information is stored securely at all times either within our OK World platform or on College of Policing servers.
This site has security measures in place to protect the loss of, misuse of or unauthorised access to data. However, it is impossible to provide complete assurance in relation to data transmitted over the internet. With this in mind, whilst we strive to protect your personal information and privacy, we cannot guarantee the security of any information you disclose or transmit to us online and cannot be responsible for its theft, disclosure or subsequent misuse.
Policy last updated February 2026.